Secretary's Notice | Secretary's Notice of PTI Board Action Without a Meeting | 14 January 2021

Secretary's Notice | Secretary's Notice of PTI Board Action Without a Meeting

EFFECTIVE DATE: 13 January 2021

THE PTI BOARD PASSED THE FOLLOWING RESOLUTION EFFECTIVE 13 January 2021 BY UNANIMOUS CONSENT, WITHOUT A MEETING, PURSUANT TO THE PTI BYLAWS AT:

Section 5.15 ACTION WITHOUT MEETING

Any action required or permitted to be taken by the Board may be taken without a meeting, if (a) all Directors, individually or collectively, consent in writing to the action and (b) the number of Directors then in office constitutes a quorum as set forth in Section 5.11.1, which, for the avoidance of doubt, requires a majority of Directors then in office including at least one ICANN Director and at least one Nominating Committee Director. Such written consent shall have the same force and effect as a unanimous vote of the Board taken at a meeting. Such written consent or consents shall be filed with the minutes of the proceedings of the Board.

Written consent may be transmitted by first-class mail, messenger, courier, facsimile, e-mail or any other reasonable method satisfactory to the Chairperson or the President.

ALL VOTING MEMBERS RESPONDED AND CONSENTED TO THE FOLLOWING RESOLUTION BY ELECTRONIC MEANS:

Approval of the PTI FY22 Operating Plan and Budget

Whereas, the draft PTI FY22 Operating Plan and Budget, drafted based upon community consultations, and consultations with PTI and ICANN organization, was posted for public comment in accordance with the PTI Bylaws on 8 October 2020.

Whereas, the PTI Board reviewed the inputs received on the FY22 Operating Plan and Budget during public comment and how PTI management addressed those comments.

Whereas, the public comments received, as well as other solicited community feedback, were taken into account to determine required revisions to the draft PTI FY22 Operating Plan and Budget.

Resolved (PTI2021.01.13.01), the PTI Board adopts the PTI FY22 Operating Plan and Budget. The PTI Board directs the PTI President, or his designee, to submit the adopted PTI FY22 Operating Plan and Budget to the ICANN Board as required under the ICANN Bylaws.

Rationale for Resolution PTI2021.01.13.01

In accordance with Article 9, Section 9.2 of the PTI Bylaws, the PTI Board is to adopt an annual budget and submit it to the ICANN Board. On 8 October 2020, a draft of the PTI FY22 Operating Plan and Budget was posted for public comment. This version was based on numerous discussions with senior members of PTI and ICANN org management, and extensive consultations with the ICANN community, including the customers of the IANA Functions. Subsequent activities, including virtual meetings during ICANN's 69th Public Meeting and email communications, as well comments received through the public comment forum, resulted in three text revisions to the draft that was posted for comment.

The public comments received were summarized and analyzed, and the PTI Board reviewed that summary and analysis, as well as the resulting modifications to the PTI FY22 Operating Plan and Budget.

This FY22 Operating Plan and Budget will have a positive impact in that it provides a proper framework pursuant to which PTI will be operated, in accordance with the multistakeholder community's proposals. It also provides the basis for the organization to be held accountable in a transparent manner. This will have a fiscal impact on ICANN, its affiliate PTI and the community as is intended. Approving this Operating Plan and Budget is key to maintaining the security, stability and resiliency of the domain name system (DNS), as it is core to maintaining PTI's operations.

This is an Organizational Administrative Function that has already been subject to public comment as noted above.