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Secretary's Notice | Secretary's Notice of PTI Board Action Without a Meeting | 14 January 2021

Secretary's Notice | Secretary's Notice of PTI Board Action Without a Meeting

EFFECTIVE DATE: 13 January 2021



Any action required or permitted to be taken by the Board may be taken without a meeting, if (a) all Directors, individually or collectively, consent in writing to the action and (b) the number of Directors then in office constitutes a quorum as set forth in Section 5.11.1, which, for the avoidance of doubt, requires a majority of Directors then in office including at least one ICANN Director and at least one Nominating Committee Director. Such written consent shall have the same force and effect as a unanimous vote of the Board taken at a meeting. Such written consent or consents shall be filed with the minutes of the proceedings of the Board.

Written consent may be transmitted by first-class mail, messenger, courier, facsimile, e-mail or any other reasonable method satisfactory to the Chairperson or the President.


Approval of the PTI FY22 Operating Plan and Budget

Whereas, the draft PTI FY22 Operating Plan and Budget, drafted based upon community consultations, and consultations with PTI and ICANN organization, was posted for public comment in accordance with the PTI Bylaws on 8 October 2020.

Whereas, the PTI Board reviewed the inputs received on the FY22 Operating Plan and Budget during public comment and how PTI management addressed those comments.

Whereas, the public comments received, as well as other solicited community feedback, were taken into account to determine required revisions to the draft PTI FY22 Operating Plan and Budget.

Resolved (PTI2021.01.13.01), the PTI Board adopts the PTI FY22 Operating Plan and Budget. The PTI Board directs the PTI President, or his designee, to submit the adopted PTI FY22 Operating Plan and Budget to the ICANN Board as required under the ICANN Bylaws.

Rationale for Resolution PTI2021.01.13.01

In accordance with Article 9, Section 9.2 of the PTI Bylaws, the PTI Board is to adopt an annual budget and submit it to the ICANN Board. On 8 October 2020, a draft of the PTI FY22 Operating Plan and Budget was posted for public comment. This version was based on numerous discussions with senior members of PTI and ICANN org management, and extensive consultations with the ICANN community, including the customers of the IANA Functions. Subsequent activities, including virtual meetings during ICANN's 69th Public Meeting and email communications, as well comments received through the public comment forum, resulted in three text revisions to the draft that was posted for comment.

The public comments received were summarized and analyzed, and the PTI Board reviewed that summary and analysis, as well as the resulting modifications to the PTI FY22 Operating Plan and Budget.

This FY22 Operating Plan and Budget will have a positive impact in that it provides a proper framework pursuant to which PTI will be operated, in accordance with the multistakeholder community's proposals. It also provides the basis for the organization to be held accountable in a transparent manner. This will have a fiscal impact on ICANN, its affiliate PTI and the community as is intended. Approving this Operating Plan and Budget is key to maintaining the security, stability and resiliency of the domain name system (DNS), as it is core to maintaining PTI's operations.

This is an Organizational Administrative Function that has already been subject to public comment as noted above.

Domain Name System
Internationalized Domain Name ,IDN,"IDNs are domain names that include characters used in the local representation of languages that are not written with the twenty-six letters of the basic Latin alphabet ""a-z"". An IDN can contain Latin letters with diacritical marks, as required by many European languages, or may consist of characters from non-Latin scripts such as Arabic or Chinese. Many languages also use other types of digits than the European ""0-9"". The basic Latin alphabet together with the European-Arabic digits are, for the purpose of domain names, termed ""ASCII characters"" (ASCII = American Standard Code for Information Interchange). These are also included in the broader range of ""Unicode characters"" that provides the basis for IDNs. The ""hostname rule"" requires that all domain names of the type under consideration here are stored in the DNS using only the ASCII characters listed above, with the one further addition of the hyphen ""-"". The Unicode form of an IDN therefore requires special encoding before it is entered into the DNS. The following terminology is used when distinguishing between these forms: A domain name consists of a series of ""labels"" (separated by ""dots""). The ASCII form of an IDN label is termed an ""A-label"". All operations defined in the DNS protocol use A-labels exclusively. The Unicode form, which a user expects to be displayed, is termed a ""U-label"". The difference may be illustrated with the Hindi word for ""test"" — परीका — appearing here as a U-label would (in the Devanagari script). A special form of ""ASCII compatible encoding"" (abbreviated ACE) is applied to this to produce the corresponding A-label: xn--11b5bs1di. A domain name that only includes ASCII letters, digits, and hyphens is termed an ""LDH label"". Although the definitions of A-labels and LDH-labels overlap, a name consisting exclusively of LDH labels, such as""icann.org"" is not an IDN."